As companies look to improve their governance processes and speed up growth, the selection of an appropriate solution that meets the specific needs of each organization is becoming more difficult. But, choosing an application that is equipped with the best tools to improve efficiency and collaboration will result in better decisions and streamlined processes.
Reviewing the capabilities of each vendor’s board portal is a good way to ensure that the chosen software will meet the needs and expectations of a board which include remote access to meetings as well as annotated documents to facilitate collaboration. A central member directory and scheduling tools that help streamline the process of organizing and synchronize invitations for meetings and allow for the development of dynamically built fully digital and detailed agendas for meetings will greatly improve the way that a board of directors functions.
A comparison of board software should also consider the importance of secure storage options to ensure that confidential information is protected. Instead of sending board materials to email addresses or sharing them with free versions which can pose serious security threats, dedicated board portals provide users-friendly solutions aimed specifically at common board-related activities. They also offer certified physical facilities and advanced disaster recovery technology.
The last aspect in a high-quality board of directors software evaluation is the user experience, which must be determined by how easy and easy the software is for all users. Choosing a platform that is able to retain the interest of board members by using voting, chat, or discussion tools will help to keep them occupied throughout the meeting and increase their participation.